Before you use Preview Gallery for the first time, you will need to set up the features so that you can start using this powerful tool. Some of these steps need only be done one time, while others will need to be completed each time up upload a new event. Many settings can be changed after an gallery is uploaded, while other can not. If you have any questions about something not covered here, please check out our support section, or give us a call.
How do I upload my Events/Images?
2. Login to the Dashboard, with your Gallery/Username. You will see the links to all of the tools available to you. You should check your Site Customization link to make certain all the information listed is correct. You have the option to hide or reveal certain items such as address and phone number. You can also edit the text on the home and event pages if needed. Explore the tools that change the visual appearance of your site. You can even upload a custom header image if desired.
3. Set your Print Prices
5. Go to the Manage/Upload Event Screen and upload your Event.
The first time you prepare an event, set your prices for a few print sizes, set your basic shipping charges, and be sure to set your shipping options. If you want to collect payments online, enter your PayPal account information (email address registered with PayPal).
Then upload a small event, with all of your images in one folder. Do not put more than 250 images in a single folder.
How do I go about uploading my first event?
Place these Categorized Sub-Folders inside a main Event folder and upload your entire Event all at once. Our Upload Utility will resize the images for you, you do not have to resize them before uploading your event.
You have a few ways you can do this.
1. You and your clients get to your "Preview Gallery" by browsing to www.previewgallery.com/(your gallery name)
2. You could place your clients event link directly onto your company website.
3. You can give them a direct link to their event. When you create/upload a new event, a Link/Path is created. It will be available for you to copy, from the Manage/Upload Event screen. You simply click the button and an email will be created. Send the link to your client.
You can "Hide" an Event from display in the Event list that is visible on your Gallery. When you prepare your Event for display, you will have the option of "Hiding" the Event. Hiding an Event is our method is Password Protecting it.
You will also have the option of creating a "Shut Off" date for your Event. You can re-activate the Event at any time. Shutting Off an Event does not remove it from your Gallery, it simply makes it not available for viewing unless you re-activate it. This can help "encourage" clients to make their order selections in a more timely manor.
Shut Off Event Availability
You will receive an email with your order enclosed. Windows PC users will receive the customer's order ready to send our lab. You can review, crop or retouch images if needed, then a few clicks are all that is necessary send the order to our servers, and we handle the rest. By setting up your Preview Gallery through Uphoto, you also have an automated express order sending/processing system available to you. Express orders require no intervention by the photographer, and can even be drop shipped directly to your customer for a modest shipping and handling fee. Contact us for more details about this service.
Can I change prices/shipping options/charges for an event already online?
Package Maker (Products/Prices Screen)
You can also create reduced price for "Add-On" sales of individual prints ordered in addition to the Package.
And, you can even create a third price for individual prints for people who order your "Super" Package. You may reward them with 1/2 off regular print prices when they order your $500 Package.
Discount Coupons (Manage/Upload Event Screen)
We presently have 3 Coupons
eXpress Order (Manage/Upload Event Screen)
You can upload your High Resolution images to Uphoto for "Total Order Fulfillment". You would not want to use this for your everyday events, such as portraits and weddings. When you use eXpress Orders, Uphoto prints and ships the orders directly to your clients. We believe YOU should be reviewing all "High Priority" orders personally before your clients receive them.
A second reason to keep you images in your computer and not upload an entire event of High Res images is "Time". It can take up to 10 hours (or more) to upload a complete wedding of high resolution images to the lab. We have also been told that many internet service providers are going to be limiting the bandwidth usage of their subscribers starting in 2009.
Use eXpress order for special events where all of the uploaded images will be used for orders, not just a few from hundreds you might send to the lab.
The most common users of eXpress Order are sports/school photographers who are traveling all the time and cannot be at their studios computers to monitor and process orders.
Elementary School Photography. Parents are very sensitive to having their children's images posted online. They don't want their child's name used to identify their child. they also don't want any other parents/children to have access to their child's images.
By using EZ Photo ID you can individually secure one or more images in a randomly generated numbered folder. By randomly generating the folder ID numbers, people can't simply type in sequential numbers to see photos in "order".
You can link each child's ID Folder of images to the parents email address. When you have completed the sorting process, you can automatically send an email to the parents, and each individual ID Folder link will be embedded in the email. They click the link and they are brought to their child's pictures.
Acton Sports Photography: You can use the method above for teams and individual images of the players, but usually by the children are involved in sports, the security issues of images being posted on the web are not as strict.
If you photograph players in action, or races where the participants have identification numbers you can see in the pictures, you can sort the images and ID the folders with the "Bib" or shirt numbers of the players.
Customers can visit your Gallery, and enter their "Number" in the search box on your website and they will be brought to their images, or you can send the emails as described above.
We are happy to assist you every step of the way.